How to Connect Houseler to Zapier (Step by Step)

Running a solo or small-team service business means the admin never really stops — a new customer here, a paid invoice there, a booking that needs to land on your calendar. Zapier connects Houseler to the 7,000+ other apps you already use, so that busywork happens on its own.

This guide walks through connecting Houseler to Zapier with an API key, then building your first automation. It takes about five minutes.

Heads up — early access. The Houseler + Zapier app is in early access while we onboard our first businesses. Email hello@houseler.com and we'll send you an invite. Once you have it, the steps below are all you need.

What you can automate

With Houseler connected to Zapier you can:

• When something happens in Houseler — start an automation on a *new customer*, a *paid invoice*, or a *new booking*.
• Do something in Houseler — *create a customer*, *draft an invoice*, or *add a booking* from another app.
• Find a customer by phone before creating one, so you never end up with duplicates.

A few examples: add every new customer to your Mailchimp list, log paid invoices to QuickBooks, drop new bookings onto Google Calendar, or turn Facebook lead-ad submissions into Houseler customers.

Before you start

You'll need:

1. A Houseler account (start a free trial if you don't have one).
2. A Zapier account (the free plan is enough to try it).
3. Your early-access invite to the Houseler Zapier app (email hello@houseler.com).

Step 1 — Create your Houseler API key

Your API key is how Zapier proves it's allowed to act on your account.

1. In Houseler, go to Settings → Integrations.
2. Click Create key, give it a name like "Zapier", and click create.
3. Copy the key now — it's shown only once. If you lose it, just create another and revoke the old one.

Keep the key secret: it acts on your Houseler account, like a password. You can revoke any key from the same screen at any time.

Step 2 — Add Houseler to your Zapier account

Open the early-access invite link we sent you. It adds the Houseler app to your Zapier account so you can use it in Zaps.

Step 3 — Connect with your API key

1. In Zapier, start a new Zap and choose Houseler as your app.
2. When prompted to connect your account, paste the API key from Step 1.
3. Zapier runs a quick test — if the key is valid, you're connected. (If it says the key is invalid or revoked, create a fresh key in Houseler and paste that.)

Step 4 — Build your first Zap

Let's log every new customer to a Google Sheet.

1. Trigger: choose Houseler → New Customer.
2. Action: choose Google Sheets → Create Spreadsheet Row.
3. Map the fields — Houseler's firstName, lastName, phone, and email to your sheet's columns.
4. Test it and turn the Zap on.

That's it. From now on, every new Houseler customer adds a row to your sheet automatically.

Good to know

• How fast do Zaps run? Houseler checks for new customers, invoices, and bookings every few minutes and runs your Zaps automatically. It's reliable rather than instant — a Zap fires shortly after the activity happens.
• Money comes in two formats. Invoice amounts arrive as both a dollar field (Total ($) / totalDollars, e.g. 162.38) and a raw cents field (total, e.g. 16238). Map the ($) version into money apps like QuickBooks or a spreadsheet. (See our QuickBooks guide.)
• Does it cost extra? Houseler doesn't charge for the Zapier connection. You'll need a Zapier account; their plans depend on how many Zaps and tasks you run.

Ready to automate?

Connecting Houseler to Zapier is the fastest way to get the busywork off your plate. Request early access and we'll get you set up.